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Attendance

Attendance Information

School success is directly correlated to regular school attendance.

Absences must be accounted for in accordance with State and District policies / procedures. We hope parents will support their students by scheduling appointments outside of school hours when possible.

It is the responsibility of the parent to notify the school when your student is absent.

For San Juan Unified School District Attendance FAQs and ways to improve attendance, visit the District Attendance Improvement page. 

Reporting or Clearing an Absence

Student absences may be reported or cleared in one of three ways. 

Please do not report an absence more than once as it overwhelms our Records Clerk and leads to extended delays in processing absences.  

  1. Report an absence through the Parent Portal link at the top of this page.
    • Click on the parent portal and login. 
    • Once logged in, click on the Report Absence link at the top of the page
    • Select your student and enter all relevant information
    • Click submit
  2. Email BarrettAbsence@SanJuan.edu
  3. Call the absence reporting line at (916) 971-7844
  4. A signed note from a parent or guardian

If reporting or clearing by email/phone/note, provide the following information:

  • Student’s full legal name and grade level
  • Date(s) of absence(s)
  • Reason for absence(s)
  • Your name and relationship to student

Handwritten notes must include all the the above PLUS Parent/Guardian SIGNATURE and should be submitted at the Attendance window outside the front office. 

Parents/Guardians can clear up to 10 absences per student per year. After 10 absences, a doctor's note is required to clear an absence. *Absences not cleared within 5 school days automatically become truancies.

Early Dismissals 

*Please submit requests for early dismissal at LEAST one hour beforehand to avoid delays*

Once students arrive at school, they must remain on campus until dismissal unless signed out by an authorized adult. Students must be signed out in the Office by a parent/guardian or an adult listed on the student’s emergency card before leaving campus. GOVERNMENT ISSUED ID IS REQUIRED. 

To submit an early dismissal request: 

  1. Call (916) 971-7842 to speak with our office staff
  2. Send a SIGNED note with your student in the morning and have your student submit the note to the attendance window before school.

Include the following information: 

  • Student name
  • Your name and relationship to the student
  • Dismissal time
  • Reason for the dismissal
  • When they will be returning to school 
*** Processing an early dismissal takes a minimum of 15 minutes. During lunches, it can take substantially longer. We are not able to process early dismissals less than 20 minutes before school dismisses. 

Tardies

Students are expected to be in the classroom and ready for instruction when the bell rings Students arriving after the start of school or class are considered tardy. HOWEVER, students arriving between 8:00 and 8:10 a.m. should go directly to their first period class.

Students arriving on campus after 8:10 a.m. are required to obtain a tardy pass from the Attendance Window. If your student is late due to a medical appointment, please be sure to send them with a doctor's note to excuse the absence. 

Students arriving late to any class without an excused pass are considered tardy. Students are assigned a lunch detention for their 9th-11th tardy to any and all classes. For the 12th and subsequent tardies, students will be placed on Social Probation. This policy applies to all class periods each day. Primary caregivers will be notified via email, to the address provided in the Parent Portal, for each tardy and detention assignment.